Canadian Email Hosting. Your Data Stays in Canada.
Business email hosted on Canadian servers, built by a Canadian company since 2008. PIPEDA and GDPR compliant, with free migration from your current provider and a 30-day free trial.
Why Canadian Hosting Matters for Your Email
Every email your business sends and receives is a business record. Where those records physically live decides which country's laws apply to them, and which government agencies can request access.
Your email at PolarisMail is stored on servers located in Canada. Your data is governed by Canadian law, protected by the Personal Information Protection and Electronic Documents Act (PIPEDA), and never handed to foreign authorities without a Canadian court order.
Email hosted with US-based providers is subject to the US CLOUD Act. That law lets US authorities compel access to data held by American companies, regardless of where in the world that data is stored. Canadian hosting removes that exposure. Your business communications stay in your jurisdiction.
What You Get with PolarisMail
Canadian Data Residency
All mailboxes stored on servers in Canada, governed by PIPEDA and GDPR. You own your data. No mining, no ads, no third-party access.
Free Migration From Any Provider
We move your existing email from Google Workspace, Microsoft 365, Rackspace, or anywhere else. Real people, hands-on, no self-serve fumbling.
Personal Support From Real People
Live chat, email, and tickets answered by our team. No ticket queue to nowhere. Level-2 technical help when you need it.
Flexible Mailboxes, 25GB to 200GB
Start small, grow anytime at $0.90 per 25GB. Mix Basic, Enhanced, and OEX mailboxes under the same domain. Only pay for what each person needs.
99.99% Uptime SLA
A concrete service-level agreement, not marketing language. Enterprise-grade infrastructure built for reliability.
Privacy-First by Default
Ad-free, no data mining, no third-party trackers. Two-factor authentication, SSL/TLS encryption, and enterprise anti-spam included on every mailbox.
Built for Canadian Businesses With Real Data Obligations
Healthcare and Medical Practices
Patient communications, appointment notifications, and referral emails all sit in your inbox. Keeping that data on Canadian servers helps meet provincial health privacy requirements and simplifies PHIPA, PIPA, and PIPEDA alignment.
Legal, Accounting, and Financial Services
Client-privileged correspondence, financial records, and tax documents belong in your jurisdiction. Canadian hosting means Canadian legal process governs access.
Canadian Professional Services and Consultants
Public-sector contracts and enterprise procurement often require Canadian data residency in writing. PolarisMail lets you check that box without switching to enterprise-tier pricing.
Plans That Grow With You
25GB mailbox, expandable to 50GB. Full-featured webmail, calendars, contacts, files, 30-day backup. Chat and video calls built in.
Everything in Basic, plus 365-day backup, ActiveSync, real-time document co-editing, Zulip team chat, and EasyMeet scheduling.
Native Outlook connectivity via MAPI. 50GB mailbox, expandable to 200GB. Best for teams that live in Outlook all day.
Mix and match all three under one domain. Only pay for what each person actually uses. Prices in CAD.
What Customers Say
"The mail server is REALLY fast, reliable and bulletproof. The pricing is the best on the market." - Egor U.
"PolarisMail as a product + WHMCS integration is a win-win email solution compared to options available in the market." - Yogesh S.
Frequently Asked Questions
Where are PolarisMail's servers located?
All PolarisMail mailboxes are hosted on servers located in Canada. Your data does not leave Canadian jurisdiction as part of normal operation.
Is PolarisMail PIPEDA compliant?
Yes. PolarisMail operates as a Canadian company under Canadian privacy law. All customer data is handled in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA).
What is PIPEDA and why does it matter for my email?
PIPEDA is Canada's federal privacy law for private-sector organizations. It sets rules on how personal information is collected, used, and disclosed. Choosing an email host that stores data in Canada under PIPEDA gives your business a clean, documented answer when clients, auditors, or regulators ask where the data lives.
Can US authorities access email hosted in Canada?
Email hosted with a US-based provider is subject to the US CLOUD Act, which allows US authorities to compel access to data held by American companies. Email hosted with PolarisMail on Canadian servers is subject to Canadian law and requires a Canadian court order for any government access request.
Does PolarisMail comply with GDPR?
Yes. PolarisMail is GDPR compliant in addition to PIPEDA, which matters if you handle personal data of customers or contacts in the EU or UK.
Can I migrate from Google Workspace or Microsoft 365?
Yes. Free professional migration is included with every account. We move email, contacts, and calendars from any provider. You do not need to manage the technical work. See our quick setup guides for what happens after migration.
Do you offer support during Canadian business hours?
Yes. Our support team is available via live chat, email, and support tickets. Real people, no ticket queue.
Is PolarisMail a Canadian-owned company?
Yes. PolarisMail is a Canadian-owned and operated email hosting company, in business since 2008.
How is this different from a US email host with a Canadian data center?
Data center location is only part of the story. A US-headquartered company remains subject to US law, including the CLOUD Act, even for data stored in Canada. PolarisMail is a Canadian company with Canadian data centers, so both the corporate entity and the data are under Canadian jurisdiction.
Ready to Move Your Email to Canada?
Start a 30-day free trial. Free migration is included. Real people help you get set up.