Files

The future of computing lies in cloud services and you can get a taste of it with the Files module in Polaris Mail. The Files module is your own personal online storage that you can access from anywhere in the world. Whether you want to create an online back-up of important files or share them with your colleagues, the Files module lets you accomplish a variety of tasks:

Upload files to your own personal webdrive

The primary purpose of the Files module is to provide you with your own personal web drive. You can upload all types of files- documents, images, audio and video clips- and then access them from any machine or device when you sign in with your Polaris account. You can stay organized by creating folders, just as you would on your local hard drive, and quickly attaching relevant files to projects, appointments or tasks.

Use Attachments

Let’s suppose that you are on a vacation on some faraway Caribbean island and you suddenly get an email from your colleague or boss asking you for a certain document. If the file in question resides on your office computer, there’s not a lot you can do about it. But if you keep all your important documents on your Polaris web drive, you can quickly attach a copy with your email and send it right away. This works the other way too: Any file attachments that are emailed to you can be directly saved to your web drive.

Edit in real time

As long as you have a word processor installed, you can edit the documents on your web drive from wherever you are. When you open a document for editing, it opens in a local copy of Microsoft Word. Once you are done making changes, the file is saved directly back to your web drive.

Share with coworkers

You can easily share the files in your web drive with other people in your organization. By using the ‘Personal’ and ‘Shared’ folders, you can group your files as public or private. And when you right click a file in your web drive and select ‘Email download link’ from the menu, you can effectively create a public download link for your file that you can also set an expiration date for. By attaching files to appointments or projects, you can share them with all the participants.

View fileversions and changelogs

The Files module allows multiple users to work on the same file. And the version control feature documents who made the changes- and when. This way you can not only see the latest version of the file but also know who else has been working on the file. You can see older versions of any file by clicking the ‘Older Versions’ tab in the Properties dialog box.

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