Calendar

The Calendar module in Polaris Mail helps you stay organized with its intuitive interface, powerful features and easy customization options. By being much more than a simple listing of the days in the year, the Polaris Calendar makes your life easier by making sure you never miss an important appointment and always have time for what really matters to you.

With the calendar module you can:

Keep Track of your appointments

With the ‘Add’ button at the top left of the calendar module or by, alternately, double clicking anywhere in the calendar, you can open the ‘Appointment’ dialog box and set up new appointments. The ‘Appointment’ dialog box contains the following tabs:

Properties

By defining simple properties like ‘Subject’, ‘Location’ and ‘Start and End Time’ etc., you can create a new appointment in your calendar.

Options

You can have your appointments stand out from each other by assigning them different colors. All your business meetings could be Red and your personal appointments with your hair stylist or doctor could be Green! Using such a color code for your appointments helps you get even more organized as you can use the different colors for not only differentiating between the nature of appointments but also their relative importance.

Recurrence

If your appointment is a periodic event like a monthly doctor visit, you can mark it as a recurring event. That way the appointment will automatically show up in subsequent months without you having to individually create it in your calendar every time.

Participants

When you switch to the Participants tab in the Appointment dialog box, you will not only be able to add the participants for the appointment but also check their availability. By comparing the schedules for all the participants, you can allot a time for your meeting that suits everyone who is to attend. You will also be able to choose if you want to send invitations for the appointment to all the participants and check to see if they have been accepted or not.

Allocate Resources

People in all organizations have to share common assets like projectors, meeting rooms or even the company car! Using the Administration dialog box, you can create and define all such resources and easily allocate them to events in your calendar. So, for instance, you might want to reserve the projector for your meeting at 3:30. You can simply attach a projector and a meeting room to your appointment and other members in your organization will be able to see your reservation. This will help you avoid running into problems like double bookings or a missing projector right at the time your meeting’s about to start!

Maintain multiple calendars

Using the ‘Administration’ button at the top of the module, you can add and organize multiple calendars. So for instance, you can use one calendar for your professional appointments that you can share with other employees in your organization and another calendar for keeping up with your personal appointments. You can also import and export Internet calendars (with the .ics extension) so it’s easy to bring in your existing calendar and appointments to Polaris or transfer your Polaris calendar to another account.

Easily Collaborate with other users

To help you get the most out of your calendar, Polaris Mail lets you share it with other users in a variety of useful and advantageous ways. And because you can access the calendars of other employees in your organization as well, it’s a breeze to synchronize schedules and make sure there are no clashes or problems. Whether you want to check the availability of participants for an appointment or add an event to the calendars of other members, calendar sharing makes organizing meetings and appointments a breeze.

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